Job Details

Insight Global's client is seeking a Facilities Specialist to work out of their Austin, TX office. This role involves remotely managing multiple retail properties by hiring and coordinating with inspectors, landscapers, and repair vendors. You'll ensure vendor reports are complete, follow up on inspections and repairs, and manage the work order system, including documentation. Maintaining professional relationships with tenants and vendors, resolving issues promptly, and communicating effectively with clients are key. You'll handle incoming calls, dispatch vendors for maintenance, prepare and collect contracts and insurance certificates, and ensure client approvals for work. Additionally, you'll manage vendor files, write correspondence, prepare monthly reports, code invoices, and perform administrative tasks as needed. Timely review and closure of work orders and accurate monthly reporting and billing are also required.

Must Haves:

• High school degree or equivalent is required
• Prior experience with Work Order Systems
• Commercial Real Estate experience is required
• Proficient with follow up and follow through procedures
• Proficient with MS Outlook, Word, Excel, Power Point and Adobe Acrobat/Reader

Plusses:

• Bachelors degree

**This is a 6-month contract-to-hire opportunity. It is fully onsite in Austin, TX**